Virginia Tech®home

Spring Commencement Lodging FAQ

Virginia Tech has not yet made a determination about the 2021 Summer Conference Season (this includes Commencement Housing). We understand the difficulty of planning while specific outcomes are yet unknown, and we appreciate your patience. We will update this page as we have information, so please check back for the most current news. If you have a specific concern, please contact us at conferences@vt.edu.

Advance reservations are required, and full payment is due at the time reservations are made. All prices include tax. The deadline for reservations is Friday, April 17, 2020, at 5 p.m., or until available space is filled.

Online: Payments made online with a credit card are processed fastest. Registrants receive a confirmation e-mail after completing the transaction. 

Phone: Credit card payments can be taken over the phone by calling our office at 540-231-5721.

Building assignments, directions, and other pertinent information will be e-mailed by Friday, May 1, 2020. 

Reservations may not be made by phone. 

The deadline for reservations is Friday, April 17, 2020, at 5 p.m. or until available space is filled. In the past, we have been able to accommodate all who asked for non-air conditioned space by the deadline; however, we reserve the right to cancel sign-ups early in the event of an unexpected demand.

Space limitations and limited staffing do not allow us to provide rooms for a Saturday-night stay only. All rooms booked are reserved for both Friday and Saturday nights. We are unable to offer a refund for visitors staying only one night.

Additionally, check-in for rooms will begin on Thursday night from 7pm - midnight and on Friday at 7:30 a.m. until midnight. If you are unable to make it during this time, please make other arrangements to pick up your keys.

The president's office is responsible for the commencement schedule. When it is available online, it will be linked from the Virginia Tech website.

Yes, these rooms (although limited) are available. You should include a note with your reservation request describing specific needs. When necessary, some guests who request a ground floor room may be accommodated in a building with an elevator.

Virginia Tech has ample perimeter parking, but very little parking around the residence halls. Your building assignment, along with directions, will be sent no later than Friday, May 10. For your convenience, the Blacksburg Transit will be running a continuous shuttle service during the Friday of commencement weekend, allowing you to park your vehicle in a perimeter lot and receive a ride back to your residence hall.  Parking for individuals with handicap parking is first-come, first-served and is limited. In the past, most handicap parking was located in proximity to the Coliseum parking lot.

In most cases, all rooms will be located on the same floor and next to each other. However, guests that have one or more individuals with a special need (for example, a ground floor room) may be split up due to limited space for individuals with disabilities.

Every effort will be made to accommodate these types of requests. Please make sure you note this on your reservation form and list the name of the guests you would like to room near and the name of their graduating senior (this will help in the event that you request someone with a common name).

Yes, children under 16 may stay in the room with you. Remember that the beds are twin size and will accommodate one adult each. Also, no additional linens, pillows, or beds will be provided, so these items will need to be brought for the additional children. Room rates are for up to 2 adults staying in the room.

Each room receives 2 sets of sheets, pillow, pillowcase, a towel, a washcloth, and drinking cups. Traditional residence halls feature one single-sex community bathroom on each floor with toilets, sinks, and shower stalls. Private bath style rooms have a bathroom located in the residence hall room.

Yes, but in many cases this is not necessary. Contact Conference and Guest Services with any further specific questions.

Although the beds can be stacked as bunk beds, they will be separated in your room for your convenience. 

When you receive your credit card bill, the commencement housing charge will show up as RDP-Online Conf Serv.

If you have guests staying off campus, but would like to eat at D2, they can purchase meals at the door. Costs for each meal and the menu is detailed on the Dining link to the right. Cash or credit cards (VISA, MasterCard, or Discover) are accepted.

Confirmations with information about what building you will be staying in and check in information will be emailed by May 1, 2020 to the registration email address provided. 

Check-in will begin on Thursday at 7 p.m. and end at midnight and begin on Friday at 7:30 a.m. and end at midnight.

Check-in cannot begin before 7 p.m. as the staff need time to prepare the rooms after the students have departed. We appreciate your patience as we prepare the space for your arrival.

We notify those requesting air-conditioned spaces in March. This is because students currently living in the residence halls submit their move-out plans after spring break. This gives us a more accurate count of rooms available during commencement weekend. 

When you register for a non-air conditioned room, full payment will be required. By doing this, it will guarantee your room for commencement weekend. 

You will not be required to make any payments when entering the lottery. Payment will only be required in March if your request is selected through the lottery process.