2024 Commencement Information Coming Soon!
Registration will open the week of November 27th. Check back soon for more details!
Enjoy commencement weekend without the frustrations of finding lodging for you and your family. In an effort to provide convenient, low-cost accommodations, Conference and Guest Services is pleased to provide residence hall space for families and guests of graduates. Many guests find that staying in our halls during commencement weekend minimizes parking and dining difficulties and provides a memorable, nostalgic experience.
New for 2023
There is no longer an air-conditioned housing lottery. All Commencement Housing will be in air-conditioned, traditional style rooms with hall bathrooms.
Commencement Housing Registration can be found here:
Space is limited, so don’t wait to register!
The only housing package we offer for commencement is for 3 nights. You are able to check-in on Thursday, May 11, 2023 or Friday, May 12, 2023 and check-out any time before noon on Sunday, May 14, 2023. We are not able to create shorter reservations. Each room reservation is for a double occupancy room and includes 2 meal tickets ($100 each) to be used at West End Market, Deet’s Place, Xpress Lane, or Au Bon Pain at Squires Student Center.
For guests needing additional meals for youth staying with them in a room or for additional off-campus guests, you may pay at the door with a credit card.
Air Conditioned - Traditional Hall Bath Style Rooms
All rooms include two twin-beds, each with a set of sheets, blanket, pillowcase, pillow, two towels, and a washcloth. Rooms have wireless internet connections, and you will receive log-in instructions at check-in. Residence halls feature one single-sex community bathroom on each floor with toilets, sinks, and shower stalls. Some students will still be in residence, so Student Leaders will be on hand to assist you. All rooms include two meal cards. Additional children under the age of 16 may stay in the room (you will need to bring a sleeping bag or air mattress, as no additional bedding is provided).
Air-Conditioned, Traditional Hall Bath Style Room - Spring 2023
- Thursday-Sunday: $420.00
Reservations are required. All rates listed already include applicable sales tax. Each reservation will be charged an administrative fee of $5.50 per room reservation which is already included in the stated rates. The deadline for reservations is Friday, April 14, 2023.
Conference and Guest Services reserves the right to end registration in the event that space is filled. We cannot accept reservations by phone.
Online/Payment by Credit Card: Payments made online with a credit card are processed fastest, and registrants receive a confirmation email immediately after completing the transaction. Payments by credit card are handled through the university's payment gateway. We accept VISA, Mastercard, Discover, and American Express.
Refunds/Cancellations: If you make a reservation and for some reason cannot attend graduation and need a refund, you must email email@example.com by Friday, April 28, 2023. Please include why you need to cancel and the name on the reservation. You will be refunded the full amount excluding the administrative fee. No refunds or cancellations will be processed after this date.
Guests should be aware that all residence halls used for commencement housing have elevators. Bathrooms are located on each hallway, and please note that bathrooms are designated by gender. There is also a non-gendered, single stall bathroom on each floor.
If you or your guests have a special medical condition or disability and desire assistive devices or other accommodations, please enclose a brief description of your needs with your registration.
For reservation groups with guests with mobility concerns, we attempt to locate assignments on lower floors or closer to restrooms as space permits; however, we cannot guarantee a space on the lowest floors or in immediate proximity to the bathroom(s). Please indicate this need on the reservation form.
Building assignments, directions, and other pertinent information will be e-mailed approximately one week before commencement.
Check-in will begin Thursday at noon and run through 4:00pm at New Hall West. Rooms will be available for move-in at 7:00pm. The second check-in period on Thursday will run from 7:00pm to midnight in West Ambler Johnston Hall. Details will be sent in an email this spring confirming your room space.
Friday check-ins will run from 7:30 a.m. to midnight, May 12 at New Hall West.
Note, we are not able to process early arrivals due to preparation time needed as students depart.