Commencement Housing
2025 Commencement Housing
Our available spaces have been booked! Please join the waitlist below for your chance to get in line. We will let you know if you have moved off of waitlist status and been offered a booking for Spring 2025 Commencement! If you have already registered and are only waiting to pay, your spot is still secured!
Enjoy commencement weekend without the frustrations of finding lodging for you and your family. In an effort to provide convenient, low-cost accommodations, Conference and Guest Services is pleased to provide residence hall space for families and guests of graduates. Many guests find that staying in our halls during commencement weekend minimizes parking and dining difficulties and provides a memorable, nostalgic experience.
Our housing package includes:
- Three nights stay in on-campus housing, May 15-18, 2025
- Two, $100 dining cards
The package is $430. You must pay for the whole package at this one rate even if you only plan to stay a portion of the three nights.
Air Conditioned - Traditional Hall Bath Style Rooms
All rooms include two twin-beds, each with a set of sheets, blanket, pillowcase, pillow, two towels, and a washcloth. Rooms have wireless internet connections, and you will receive log-in instructions at check-in. Residence halls feature one single-sex community bathroom on each floor with toilets, sinks, and shower stalls. Some students will still be in residence, so Student Leaders will be on hand to assist you. All rooms include two meal cards. Additional children under the age of 16 may stay in the room (you will need to bring a sleeping bag or air mattress, as no additional bedding is provided).
Air-Conditioned, Traditional Hall Bath Style Room - Spring 2025
- Thursday-Sunday: $430.00
Building assignments, directions, and other pertinent information will be e-mailed approximately one week before commencement.
Check-in:
Check-in will begin Thursday at noon and run through 4 p.m. in New Hall West and O'Shaughnessy Hall. Rooms will be available for move-in at 7 p.m. The second check-in period on Thursday will run from 7 p.m. to midnight in West Ambler Johnston Hall. Details will be sent in an email this spring confirming your room space.
Friday check-ins will run from 7:30 a.m. to midnight, May 16 at New Hall West.
Note, we are not able to process early arrivals due to preparation time needed as students depart.
Reservations are required. All rates listed include applicable sales tax. Each reservation will be charged an administrative fee of $5.50 per room reservation which is already included in the stated rates. The deadline for reservations is Friday, April 14, 2025.
Conference and Guest Services reserves the right to end registration in the event that space is filled. We cannot accept reservations by phone.
Online/Payment by Credit Card: Payments made online with a credit card are processed fastest, and registrants receive a confirmation email immediately after completing the transaction. Payments by credit card are handled through the university's payment gateway. We accept VISA, Mastercard, Discover, and American Express.
Refunds/Cancellations: If you make a reservation and for some reason cannot attend graduation and need a refund, you must email conferences@vt.edu by Friday, April 25, 2025. Please include why you need to cancel and the name on the reservation. You will be refunded the full amount excluding the administrative fee. No refunds or cancellations will be processed after this date.
Guests should be aware that all residence halls used for commencement housing have elevators. Bathrooms are located on each hallway, and please note that bathrooms are designated by gender. There is also a non-gendered, single stall bathroom on each floor.
If you or your guests have a special medical condition or disability and desire assistive devices or other accommodations, please enclose a brief description of your needs with your registration.
For reservation groups with guests with mobility concerns, we attempt to locate assignments on lower floors or closer to restrooms as space permits; however, we cannot guarantee a space on the lowest floors or in immediate proximity to the bathroom(s). Please indicate this need on the reservation form.