Where do you park on move-in day? Where do you pick up your room keys? How many power strips should you bring? And how do you move out at the end of the semester? 

Find all this information and more here. Moving on campus can be overwhelmingly exciting (and equally stressful!). Use the menu to the right to find packing lists, campus maps, and recommendations for what to bring, as well as checklists for moving out of your residence hall. 

Accessing your housing assignment

  • Assignment information for fall semester will be posted on Hokie SPA at the end of July. To access your housing assignment:
  • Visit Hokie SPA and log in using your PID and password
  • Select “Hokie SPA”
  • Select “Housing and Dining Services”
  • Select “View Room Assignment”
  • Select the appropriate semester
  • You will see your housing assignment, roommate information, and arrival information. The housing assignment page will also contain a link so you can view the dimensions of your room and the hall layout. 

Move-in days and check-in times

For all undergraduate housing areas, including Oak Lane and Corps of Cadets, check the Residence Hall Opening/Closing Schedule for specific dates and times. For Oak Lane you may be assigned a specific day and time to check-in. For Corps of Cadets follow directions from the Office of the Commandant.

1. Find the unloading area closest to your residence hall using our Move-in map. We've done our best to make the map clear and easy to read, but feel free to ask questions if you're still unsure of where to park. Keep in mind that there is a 30-minute time limit to unload all belongings in order to keep the traffic moving for all students and families throughout the day.

2. You will receive a 30-minute unloading permit when you check into your residence hall. Make sure your parking permit is clearly displayed and either hung from your rearview mirror, or placed on the dashboard; this will help you avoid parking tickets.

3. Unload your belongings. We will have Hokie Helpers volunteering to help you, as well as wheeled bins and handcarts that can be checked out by the volunteer tents. 

4. After unloading, move your vehicle to the resident section of the Duck Pond Road Lot, the Litton-Reaves Lot on Duckpond Drive, or the commuter/graduate section of the Perry Street and Prices Fork Lots on Prices Fork Road to park.

5. Please note that you are not permitted to park in service or handicapped parking spaces, on grassy areas, or on the sidewalks.

Students living on campus can pick up their keys in the lobby of their residence hall  on move-in day. You can find your residence hall by accessing your housing assignment information in Hokie Spa. Be sure to reference the move-in day parking map to get to the lot closest to your residence hall. 

Set yourself up for success by bringing what you need to start the year off right. The lists below are suggestions for what you may use most often while at Virginia Tech. Please note these lists highlight items that violate fire saftey policy and should be left at home. Contact Housing & Residence Life with any specific questions about what to bring with you.

Linens

  • Bath towels
  • Washcloths
  • Bedding and blankets
  • Pillows
  • Pillow Cases
  • Mattress pad
  • Sheets, for both warm and cold weather

Miscellaneous & Other Personal Items

  • Any necessary perscription medications
  • Emergency contact numbers
  • A first-aid or emergency kit
  • Toiletries and hygiene items
    • Toothbrush
    • Shampoo/conditioner
    • Moisturizer 
    • Shaving creams and razors
    • Make-Up
    • Combs, brushes, blowdriers, or straighteners
    • Tissues
    • Toilet paper
    • Deoderant
  • Classroom supplies 
    • Binders
    • Composition books
    • Paper
    • Folders
    • Pens, pencils, markers
    • Index cards
    • Stapler
    • Scissors
    • Post-it notes
  • Musical Instruments
  • Sports Equipment
  • Camera
  • Tool kit
  • Posters, decorations, etc. 
  • Command strips or utlitiy hooks

NOTE ITEMS THAT VIOLATE POLICY:

  • Candles
  • Plug-in air fresheners
  • Incense
  • Electric blankets

Electronics and Appliances

  • Surge protectors 
  • Cell phone and charger
  • Laptop and needed cables
  • DVD or Blu Ray player
  • Televsion
  • Lamps 
  • Printer
  • Flash drives 
  • Small fridge (no larger than 4.5 cubic feet in capacity)
  • Coffee makers or tea pot with covered coil
  • Clothing iron
  • Small microwave (1,000 watts or less)

NOTE ITEMS THAT VIOLATE FIRE POLICIES: 

  • Electric stoves 
  • George Foreman-type grills
  • Halogen lamps 
  • Toasters or toaster ovens
  • Air conditioners 
  • Space heaters 
  • Hot plates
  • Any other open-coiled appliance 

Cooking & Food

  • Dishes & Utencils
  • Microwavable containers
  • Cups
  • Mugs
  • Water pitcher or purifier
  • Microwaveable pasta (like Easy Mac or Raman Noodles)
  • Granola Bars
  • Cereal
  • Fruit Snacks
  • Trail Mix
  • Bread

We recommend snacks that have a good shelf life; any fruit, vegetable or dairy products should be kept in a small fridge.

Laundry & Cleaning Supplies

  • Laundry detergent
  • Laundry bag or collapsible hamper
  • Fabric softener
  • Dryer sheets
  • Quarters for laundry machines
  • Broom/vacuum
  • Garbage bags
  • Garbage can
  • Paper towels
  • Sponges
  • Glass cleaner
  • Surface cleaner
  • Disinfectant spray

Money & Important Documents

  • ATM Card
  • Check Book
  • Credit Cards
  • Cash
  • Birth Certificate/Social Security Card
  • Driver's License
  • Passport 

We recommend a lock-box or small safe for keeping personal information/items secure.

All resident rooms, with the exception of single-occupancy rooms in the Graduate Life Center at Donaldson Brown, have university-provided, loftable furniture. Students will use a "loft kit" to raise their bed to the higher setting. Most rooms already have 2 loft kits in the room. 

If an additional loft kit is needed, students should either request a kit at the fall check-in station with the RA staff or, if during the semester, submit a work order to have the kit delivered. Loft kits are limited so turn in your request promptly.

Our special projects team may deliver kits to the student room and leave written installation instructions. If students want the team to install the kit, then the RA should note that request on the work order and provide a phone number so that the team can schedule a time with the student directly.

Please Note:

  • Slusher Wing and Tower have one bed lofted and one bed unlofted; the second bed cannot be lofted.
  • Bed configurations in the Corps of Cadets residential areas must follow the directions of the Corps regulations and staff.

Find resources below to assist you in moving out of your residence hall. Be sure to review policies and procedures to avoid fees related to improper check-out. 

While we do not expect surgical room cleanliness, we do expect students to perform a certain level of cleaning at departure. Please review the information below - if these standards are not met, you can expect a minimum charge of $50 per room for cleaning - if excessive cleaning is required, as determined by staff, charges may be doubled.

Cleaning Materials:

You may use your own non-caustic cleaning materials or check with your resident advisor (R.A.) to check out a broom or mop. Extra trash bags are available from the area office. Your hall Residence Hall Federation council may have a vacuum available. Some students have reported good results with removing scuff marks from walls using the Mr. Clean "Magic Eraser" - if you choose to use this product, please use with minimal water or you could damage walls.

Floors:

Free of dust and dirt by sweeping or dust mopping. Use a wet mop on floors, if necessary, to remove spots and spills. Scuff marks are usually easily removed using a cloth/sponge and cleanser. If your room is carpeted, you will need to vacuum, and where applicable, remove spots and spills.

Walls:

Free of tape, adhesive, stickers, posters, and marks. Dust wall trim and baseboards. Please note, your attempt to fill nail holes and to match the paint will not meet our standards and you will be billed for the repair.

"Command Adhesive" Products:

If you have used 3M brand or similar products, make sure you follow instructions on how to remove these items from the walls. We have done testing that shows proper removal of these items will not damage the walls - we do not review appeals claiming failure of this product. If you have lost your instructions, copies are available online athttp://solutions.3m.com/wps/portal/3M/en_US/Command/home/us_en/how_use/.

Sink & Vanity:

Free of dirt, hair, soap film, grit, toothpaste, and stains by cleaning with cleanser and cloth/sponge, rinsed, and wiped dry. This includes both the actual sink and the surrounding vanity.

Furniture:

Free of dust and dirt by wiping with cloth and cleanser/furniture polish. Remove any tape, adhesive, stickers, and marks. Empty drawers and clean with damp cloth and cleaner. Please leave furniture pulled away from wall slightly to assist staff in evaluating the walls. All furniture must be in the room - you will be billed for any furniture that left the room, was stored elsewhere, or is in the suite area. Saying, "I put it out in the hall and housekeeping took it away to store" does not change the fact that you will be billed. Housekeeping does not collect/store abandoned furniture - it should not have left your room. Remove all items and clean inside and outside of medicine cabinet with cleaner and a cloth. Mirror is to be free of grease, film, water spots, fingerprints, and stickers by wiping with glass cleaner and cloth.

Beds:

Beds should be wiped clean and be free of stickers and marks. Mattresses should be on the bed and free of stains. Bunkable beds should be returned to their initial bunked condition with the exception of buildings that will be used for Spring Commencement guest housing. 

Lofts:

We recommend lofts be taken down prior to the start of 24-hour exam quiet hours. You will receive information from the Residence Hall Federation and/or their vendors about return of  microfridges. If you are taking your loft down later, you must do so as quietly as possible so that your actions do not disturb another student.

Windows and Sills:

Remove curtains or other decorative items you have added. Clean inside windows with glass cleaner and cloth or paper towel. Dust and wipe windowsills with cleaner and cloth. Leave the yellow and black window safety warning sticker intact. If your safety sticker is missing or unreadable, note that on your room condition form. Many first floor residents have a "safety screen" with a tamper-evident tag which should be unbroken. If you have placed a fan in your window and have pulled dust into the screen, vacuum/wipe dust off of the screen mesh.

Closets:

Remove all items. Remove dust, dirt, stickers, or marks that may have been added. If the closet doors have been removed (which should not have been done), they must be replaced and in good working order. If you have lost the screws/hinges, or if your actions have damaged the door so that they don't hang and operate properly, you will be billed for time and materials to repair/replace them.

General Trash:

Remove all trash from the room. Do not leave a pile of dirt/debris swept to the middle of the room. Do not sweep your debris out into the hallway. Take your trash to the dumpster. Leaving debris or bags of trash in the rooms, hallways, or lounges will result in billing.

Large Items:

All large, personal property such as carpets, non-rental lofts, and furniture, are to be removed. Take these items to the dumpster if you are not taking them home with you - do not leave them in your room or the communal area. You will be billed per item for removal.

General Personal Items:

Please make a final check of the room for any remaining personal items. Each year, we have students who leave a drawer full of papers or clothing, cherished teddy bears, or other items. Housing and Residence Life personnel are not responsible for any personal items left in the rooms. While we do attempt to go back to the room to check for items when we receive a call, more than likely, these items were removed and discarded.

Steps in resigning/withdrawing from the university for on-campus residents

  • Obtain the Student Resignation/Withdrawal form Student Resignation/Withdrawal form from your academic dean or from the University Registrar. Information on the resignation process is available on the registrar's website.
  • Obtain the appropriate academic office signatures on form (cadets must also obtain the commandant's signature). Housing and Residence Life will not sign any resignation forms that do not have the required prerequisiste signatures.
  • Remove your belongings from the room and clean the room thouroughly.
  • Check out of the room with any resident advisor (R.A.) staff member from your building, using the room condition form on file.
  • If you are leaving during office hours (8 a.m to 5 p.m., Monday through Friday): Take your student resignation/withdrawal form to your area office or to the housing office (located in New Hall West). If you have checked out of your room, we will sign your student resignation/withdrawal form. Return this form to the University Registrar.
  • If you are leaving after hours or during weekends: Give your signed and completed room condition form, keys, and student resignation/withdrawal form to a R.A. staff member from your building. The R.A. will bring the form to the area housing office. If everything is satisfactory, the area office will sign the student resignation/withdrawal form and forward it to the University Registrar via campus mail. These materials are time-sensitive. To be sure that all paperwork reaches its destination in a timely manner, you should arrange to check out during regular office hours and personally deliver the materials to our office and to the University Registrar. Housing and Residence Life assumes no responsibility for lost or delayed student resignation/withdrawal forms.
  • Student resignation/withdrawal forms are not typically signed unless you have checked out of your room. Exceptions may be granted under limited circumstances by the housing office. If you have not fulfilled all check-out requirements, you will be responsible for any ensuing fees and/or penalties associated with your actions.
  • Refunds are processed according to the actual day of check-out. Refunds, unless any outstanding charges are owed to the university, are processed through the Office of the Bursar and follow the university's refund schedule. Questions about refunds, such as the mailing address that will be used or if direct deposit is available, should be directed to Student Accounts.

Room Cleanliness/Check-out Expectations

Residents are expected to leave their rooms in as good or better shape than they found them. Students leaving during the semester should depart their room having prepared the room for the arrival of a future occupant. Any damages to the room should be noted to the R.A. staff. All personal effects must be removed from university property. Failure to do so will result in additional per diem fees and/or charges for item removal/disposal. Housing and Residence Life will not be responsible for abandoned personal property. The R.A. staff will complete a room condition form with the student for regular check-outs or complete the same form afterwards for express check-outs. Please meet with the R.A. to discuss your departure and expectations in advance of your planned departure.

Housing and Dining Refunds due to Withdrawal

  • Students holding a residence hall contract who leave the university during the first week of class will forfeit $100 of their residence hall fee. Thereafter, the semester room charge, less than $100, will be refunded over the first six weeks of the semester. If you withdraw after the beginning of the seventh week of the semester you will be charged the full room rate.
  • Residents called to active U.S. military duty are provided a full refund after following the university guidelines for military resignations.
  • All refunds will be calculated from the official room check-out date, which may not necessarily be the last day you attend class or officially resign from the university. No refund will be granted for a retroactive resignation that occurred in a previous fiscal year.
  • Students who purchase a declining balance (Flex) dining plan will be charged a forfeiture fee of $100 during the first week. Beginning in week two and throughout the remainder of the semester, students will forfeit the base cost and will be refunded any unused dollars in the declining balance account (remaining Flex Dollars).
  • Unused dining dollar deposits will be refunded in total for dining plan holders. Students who have only a dining dollars account and not a dining plan will receive the balance of all cash deposits minus $15. Questions concerning adjustments to room charges should be directed to Housing and Residence Life at 540- 231-6205. Questions concerning adjustments to dining plan charges should be directed to the Hokie Passport Office at 540- 231-5121.

Students Resigning in the Spring after entering the Fall Housing Application Process

Important information for students who have entered the housing application process for the upcoming academic year:

  • If you resign after entering your student ID number in the housing application process, but before the contract offering, you will not be eligible for a contract offer in the spring semester (because you will not be an actively-enrolled student at the university). Your ID number will be automatically removed from the random number program, and you will not be assigned a priority number, or offered a contract in the spring. If you are interested in living on campus next year, you may add your name to the waiting list. Priority for contract offers and for room assignment of those on the waiting list is lower than that of students in the regular housing application process.
  • If you resign after returning a housing/dining contract for the upcoming academic year (except for official medical resignations), your contract is voided. Your priority number is likewise nullified. You may enter your name on the waiting list for housing, as outlined above. Please note that offers to the waiting list are not guaranteed. In recent years, we have offered few contracts to those on the waiting list.
  • For end of semester moveout, please check the Checkout for Hokies document.
  • Remove your belongings and clean room. Remember, leaving the room/suite in a clean and acceptable condition is the responsibility of everyone in the room and/or suite.
  • Regular Check-out: Check out of room with any resident advisor (R.A.) from your building, using the room condition form on file.
  • Express Check-out: Where available, you may place your key in an Express Check-out Envelope and turn it in at the dropbox location. The room condition form will be reviewed after your departure. You are implicitly accepting the review of the building and administrative staff when using the express check-out option.
  • Give your signed and completed room condition form and keys to R.A. staff member from your building.
  • If there are damages associated with the room, a charge will be placed on your student account.


Room Cleanliness/Check-out Expectations

Residents are expected to leave their rooms in as good or better shape than they found them. Students leaving during the semester should depart their room having prepared the room for the arrival of a future occupant. Any damages to the room should be noted to the R.A. staff. All personal effects must be removed from university property. Failure to do so will result in additional per diem fees and/or charges for item removal/disposal. Housing and Residence Life will not be responsible for abandoned personal property. The R.A. staff will complete a room condition form with the student for regular check-outs or complete the same form afterwards for express check-outs. Please meet with the R.A. to discuss your departure and expectations in advance of your planned departure.