We offer housing for unique situations where you may be taking a class or working during breaks in the academic year. Below you'll find specific information on our special housing policies. For more information, please contact Housing & Residence Life via phone or email. 

The majority of students living on campus are required to vacate their rooms during the academic breaks. With the exception of the 10-month contract facilities, the residence halls are closed and secured during Thanksgiving, Winter and Spring breaks. Consult the important dates section for closing and re-opening dates. Residents who plan to remain in Blacksburg have the following options to arrange housing:

  • Stay with a friend who lives in an off-campus apartment
  • Stay in a hotel
  • Arrange to stay with a friend or sponsor who lives in a 10-month contract residence hall

The 10-month contract residence halls include Newman Hall, Harper Hall, Hillcrest Hall, Main Campbell Hall, Cochrane, the graduate life center at Donaldson Brown, Oak Lane houses, and the residential colleges at Ambler Johnston. Residents have the option to register to remain in their room during Thanksgiving, Winter, and Spring breaks. These facilities house unique programs or students who frequently have an academic need to be on campus throughout the 10 months of the academic year, such as graduate students.

10 Month Housing Registration Information

In order to remain in the residence hall during the academic breaks, resident registration is required for the specific days of planned occupancy. By registering, students agree to the special terms and conditions governing break housing outlined in these pages and the registration process.

The purpose of resident registration is to provide staff and emergency personnel adequate information in the event of an emergency, scheduled maintenance, or other such operations. Registration also ensures that Hokie Passport card access is arranged. A staff-on-duty schedule will be posted in all resident advisor offices. During the break periods, University policies will continue to be enforced and exterior doors will be locked at all times. Any violation of policy may result in immediate removal from the residence halls. Residents are expected to assist in the safety and security efforts of staff by not propping doors or sharing lock combinations, locking room and/or suite doors, and reporting anything suspicious to the resident advisor on duty or Virginia Tech Police.

In addition to your online registration, if you are inviting a guest to stay during a break, you need to download and complete the Guest Registation Form and return it to 144 New Hall West by the deadline for the break registration period.

Fees

Occupancy during the academic breaks does not require payment of additional fees. Occupancy during the breaks is factored into the room rate. Non-resident guests will be charged for break residence halls.

Changes to a registration can be made until the published deadline. If a change is needed after the published deadline, the housing office may make an exception at their sole discretion; a $25 late registration fee will apply.

Non-resident guests may be registered by a resident/host. Guests must occupy the host's room. If applicable, the host's roommate must agree to the temporary occupancy. All guests will be charged $8.00 per day plus tax, $16.00 minimum, regardless of building. Virginia Tech students will be billed on their student account. Anyone found living in the residence halls during break that is not a resident or registered guest will be treated as a trespasser. He/She can be asked to leave immediately and will be escorted by police, if necessary.
 

Register for Housing during the upcoming Academic Break

Complete the online registration form, including guest registration. Confirmation will be sent by e-mail and changes can be made until the published deadline.

Registration option reminders will be sent to residents of 10-month contract residence halls prior to each break.

As you consider your co-op work experience, please review the information below regarding how housing contracts operate when you are on work assignment.

Students holding an on-campus housing/dining contract during the time of the co-op experience will have their university housing/dining contract suspended during the semester(s) away from the Blacksburg campus upon receipt of written notice to the Housing and Residence Life office.  Other leasing agreements, contracts, or obligations (for example,  a separate agreement with a fraternity or sorority organization, whether located on- or off-campus, may hold their members responsible for the vacant bed/dining plan charges which the organization is assessed), are separate and not subject to this university action.  The student is responsible for making themselves knowledgeable about any agreements they may have entered into which may be affected by their co-op experience and time away from campus.

Students who leave campus for a fall semester co-op will have their on-campus housing/dining contracts renewed for the following spring semester.  These students are expected to live on campus when returning during the period of the contract.   The $100 housing contract prepayment, if required, is returned to the student upon receiving written notice from the student prior to the start of the fall semester.   If written notice is not provided to housing by the first day of semester classes, the $100 housing prepayment will be forfeited. 

Students who do not have a housing/dining contract and are returning for spring semester classes at the Blacksburg campus are encouraged to contact Housing and Residence Life in October to be added to the spring housing wait list.  Although not guaranteed, housing offers are often made for the spring semester.

Students who are departing for a spring semester co-op experience should be checked out of their room no later than 5 p.m. on the day proceeding the spring residence hall opening date.  Students with belongings remaining in the residence hall after that time and date will be billed $100 plus a pro-rated amount.

Students who are participating in a co-op experience in the local Blacksburg area may be approved to live on campus depending on on-campus housing availability.  The student must contact Housing and Residence Life assignments staff to receive permission to remain on campus with less than 12 enrolled credit hours.

Contract cancellations and other notices must be submitted in writing (e-mail, fax, letter) to Housing and Residence Life.  Notifications submitted to other offices do not comply with requirements, and requested official action will not be assured. If mailed, the  date on which notices are postmarked will constitute the basis for determining applicant compliance with deadlines. It is recommended that students mail any such cancellation notices via Certified Mail.

If you are not currently residing in a 10-month contract facility (East/West Ambler Johnston, Main Campbell, Cochrane, Graduate Life Center at Donaldson Brown, Harper, Hillcrest, Newman, and select Oak Lane houses) but will be attending the Winter Session, you need to register and pay for housing during that time.

Consult the important dates section for closing and re-opening dates.

In order to remain in the residence hall during the Winter Session, resident registration is required.   By registering, students agree to the special terms and conditions governing winter session housing outlined in these pages and the registration process.

The purpose of resident registration is to provide staff and emergency personnel adequate information in the event of an emergency, scheduled maintenance, or other such operations. Registration also ensures that Hokie Passport card access is arranged. A staff-on-duty schedule will be posted in all resident advisor offices. During the Winter Break and Winter Session periods, University policies will continue to be enforced and exterior doors will be locked at all times. Any violation of policy may result in immediate removal from the residence halls. Residents are expected to assist in the safety and security efforts of staff by not propping doors or sharing lock combinations, locking room and/or suite doors, and reporting anything suspicious to the resident advisor on duty or Virginia Tech Police.

Fees

  • The Winter Session in January 2017 housing charge will be $312
  • Lock-outs during the Winter Session will be billed at $50 per occurrence.

Special Considerations

  • Students in the buildings above may occupy their rooms starting at 8 a.m. on Sunday, 1 January 2017
  • For the January 2017 Winter Sessions, there are no dining plans available and dining centers are closed.
  • There may be limited service at the Au Bon Pain in Squires Student Center on a cash, credit, or Dining Dollars basis dependent on the center's schedule.
  • Residents must be enrolled in at least one Winter Session class
  • Guests are not permitted to stay overnight during this academic session in the buildings listed above
  • As this is a low-occupancy period, services will be limited. Residents are required to provide cell phone and emergency contact information as part of the registration process. Housing and Residence Life on-call resident advisors and administrators will be available to respond to situations; however, the staffing level in the buildings will be significantly reduced.
  • Residents are expected to alert Virginia Tech Police and Housing and Residence Life personnel regarding any concerns they notice.
  • Lock-outs during the Winter Session will be billed at $50 per occurrence. Residents will need to contact the on-call staff which may take some time to respond, but will be handled in as quick a manner as possible.
  • Residential mail and packages will be available for pick-up at the Owens Hall mail center located on the basement level.  Mail will not be delivered to the area mailboxes.
  • Residents are expected to maintain an emergency kit in the event of a weather related event. This would include food for several meals in case travel is difficult.
  • During the Winter break, the University may interrupt electrical power and water supplies to affect repairs or system updates during a low-occupancy period. To the extent possible, Housing and Residence Life will advocate for limited interruptions to residential buildings and notify students when possible of an impending interruption.
  • Due to the low occupancy level, the hot water may take some time to be delivered to the showers and sinks as the buildings are designed for higher occupancy.  
  • All University rules and regulations are in effect during the Winter Session.
  • Anyone found living in the residence halls during break that is not a resident or registered guest will be treated as a trespasser. He/She can be asked to leave immediately and will be escorted by police, if necessary. 

To Register for Housing during the upcoming Winter Session

Confirmation of your registration will be sent by e-mail, and changes can be made until the published deadline. Registration for access must be made between 28 November 2016 and 16 December 2016. Click here to apply

Changes to a registration can be made until the published deadline. If a change is needed after the published deadline, the housing office may make an exception at their sole discretion; a $25 late registration fee will apply.

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